The email signature is a quick way which is used to verify your identity and provide the details of your business very conveniently. It is simply like a virtual card for your business which contains all your pertinent information, and also adds a personalised touch to every email that you send. And by using the signatures in the Microsoft Outlook, you can simply make sure that all the emails you send are always properly closed. But there are times when we want to change or update it. It is possible that someone might have a change in name, or want to include a holiday related closing, there could be a need to know how to change signature in outlook, and for that, we got you covered through this article.
As you scroll down, you will find out complete details about changing signatures in outlook on different operating systems, such as Windows, MacOS, Android, Web, Iphone and much more. So just continue to read below to check out all the information.
How to change signature in outlook on Windows?
- Firstly, open Outlook on your system and click on ‘New email’ on the home tab.
- Then, in the compress window which will open up now, go to the tab of ‘Message’.
- Here, select the option of ‘Arrow below Signatures’ and then choose ‘Signatures’.
- After it, a subsequent window will pop up, where you can pick up the signature that you want to edit from the top left of the window.
- Simply make the changes that you want to do, directly in the editor box which will show up your current signature.
- Then, just click on ‘save’ to preserve the changes that you have made. And optionally, you can also make the adjustments on the top right corner for the new replies, messages and forward.
- And as you have finished all the tasks, just click on ‘Ok’ to close the window.
How to change the signatures in Microsoft Outlook on the Web?
Now, if you want to know how to change signature in outlook on the Web, then it is as easy as doing it on Mac or Windows. So here are the steps to do it easily-
- Firstly, visit the official site of Outlook in your web browser and sign in on it with your details.
- Then, select the icon that says ‘Gear’, present on the top right corner.
- Then, you have to select ‘Mail’ which is on the far left and then ‘Compose and Reply’ to the right.
- After this, choose the signature from the drop down menu that you want to edit or change, if there are more than one.
- Now, make the changes that you want to do in the editor box which displays the signature currently. (You can also adjust the default signature to the button for new replies, messages and forwards)
- Now, as you make the changes, just click on ‘save’.
- And finally, just click on the ‘X’ which is present on the top right corner to clock the window of settings.
How to change signature in outlook on MacOS?
A lot of you might be using MacOS and want to know how to make the change on it. So changing the signature in the Outlook on Mac is exactly the same, whether you are doing it on an old or new version of Outlook. So here are the steps to do it-
- Firstly, open Outlook and click on Outlook > Preferences from the menu bar.
- From the menu, choose signatures.
- Then, select the signature to which you want to make changes from the left side. And click on the option of ‘edit’ present at the bottom.
- As you do this, a small window will appear in front of you with all the existing signatures. Here, simply make the changes and click on the ‘save’ button then. (you can close the pop up window after this)
- And then you will get to see all the edits that you have made, just on the right side of the window of signature, which is right below the signature preview. (if it’s necessary, you can also make adjustments to the signature that you use for new replies, messages and forwards, present at the bottom. And so choose the account if you are having more than one, and pick up a signature for each type of messaging method.
How to change signature in outlook on Android?
It is very easy to update or change the signature on Outlook App using a mobile phone. And so to do that on an Android system, here are the steps-
- Firstly, open up the Outlook App and then click on the ‘profile’ icon, present at the top left of the screen.
- Then, select the option of ‘gear’ or ‘settings’, which will be at the bottom left.
- Here, a mail section will appear, where you need to click on the option of ‘signature’.
- Here, a window will open which will consist of all the signatures. Just choose the one that you want to edit, make the changes, & click on ‘save’ to update it.
How to change the signature in outlook on the Iphone?
Now, to update or change your signature on the Outlook App using your Iphone, then follow the steps as mentioned below-
- Firstly, launch the Outlook App on your phone.
- Then, at the top left corner, you will see an icon of ‘profile’. Just click on it.
- Here, you will see a lot of options, among which you have to click on ‘settings’.
- Then, go to the ‘mail’ section & click on ‘signature’.
- As you click on it, you will be able to make the changes to your signature. And once you do that, just click on ‘save’, and it will be updated.
Thus, as there could be a situation when you want to update or change the signature on Outlook, above provided are complete details on how to change signature in outlook on different operating systems, like Windows, MacOS, Iphone, Android, Web etc. So just follow these steps, & you will be all done!